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HR Technology Is Changing The Traditional Workplace For Better Productivity

When analytics and big data has become the bridge to the future, modern HRMS are functioning as the bridge for organizations to a successful future.

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Technology has already created vast strides in changing the face of the modern HR department over the past few decades. HR technology has cleared the decks of the traditional work to make way for a more streamlined HR department. Human resources professionals are now better able to focus on front-burner and face-to-face tasks. Instead of shuffling through stacks of paperwork to find a single piece of critical information, HR staff members can use innovative solutions to access information quickly and easily.

Many have started calling this recent period of technological shifts within the business ecosystem as the fourth industrial revolution and the effects are for everyone to see. Today, technologies like AI, automation, robotics, and digitalization have redefined the existing parameters of operation and, in addition to lowering costs, have made processes more data-driven and efficient. This shift has not only improved how a company delivers its products but also how it operates from within, an aspect to which the modern-day HR function is no exception. 

HRMS as Employee-Centric System to Enhance Productivity

The new age HRMS are equipped with quality ESS (Employee Self Service) portals that don’t just ease up the workload for HR teams but also streamlines and automates human resource-related tasks effectively for employees. Whether it is personal information or related updates, ESS serves as a readily responsive platform for employees and helps in saving time. Furthermore, time off, leave requests, and other requests can be easily filed with HRs and reporting managers easily for efficient addressal. As a SaaS platform, HRMS can also help in managing reimbursements, expenses, tax withholdings, and accessing company benefits. 

Effective employee shift scheduling and attendance software with advanced features like geo-fencing and geo-attendance have brought a new revelation to the digital HR segment. Today, HRMS can help employees check and manage their shift schedules, file their attendance, clock in and out, and access the HR and Admin department whenever required. Employee-centric HR processes that are focused on user experience have enhanced the organizational productivity at large, helping companies to focus on their industry targets and succeed.

The Recruitment Process of Modern World

Whether it is through social media or other online platforms, the recruitment process has been improved to a great extent with technological advancements. A larger talent database can be accessed through social media, which not only helps HRs to tap more recruits but also helps them to evaluate a candidate’s personality and behavioral aspects. Furthermore, social media also serve as a great platform for employer branding and enhances recruitment marketing. A well-designed HRMS helps HRs streamline social media recruitment and avails the best talent for organizational growth. 

It has also become easy to tap a large pool of potential candidates, shortlist candidates on basis of automated pre-employment screening tests, and schedule interviews. HRMS also serve as a system to analyze the employee’s journey in the organization and a thorough unbiased assessment. With this, the behavioral study of employee’s can help organizations to frame policies and training that can enhance their productivity and maximize benefits. 

Long gone are the days when a negative candidate experience could be detrimental for the talent pipeline or unconscious bias could afflict the hiring process. The advancements in HR tech has led to the deployment of smart HRMS that ensures robust and strong HR function to attract, employ, and retain the best talent. HRMS also helps in scheduling and managing training sessions for employees across all hierarchy including remote teams and in-house sessions in case of adoption of new processes. 

Integration with BI tool for Organizational Insights

The inclusion of digital feedback, analytics, and engagement tools improve employee productivity, whereas automated L&D and performance management system create a nurturing ecosystem. The annual Deloitte Human Capital trends reports for 2015 and 2018 show increasingly integrated approach of organizations in deploying BI tools for people analytics and drawing insights for future plans. The modern BI and talent analytics solutions justify cost-effectiveness of HRMS. They enable HRs and management to take real-time business decisions in a fraction of time with the data sourced from the central database of an HRMS. It has also resulted in aligning corporate learning with workforce development objectives and increasing employee productivity.  Whether it is Diversity & Inclusion or Stress Management, the integration of various tech with HRMS have proved to increase the financial returns. Today, when analytics and big data has become the bridge to the future, modern HRMS are functioning as the bridge for organizations to a successful future.  

Disclaimer: The views expressed in the article above are those of the authors' and do not necessarily represent or reflect the views of this publishing house. Unless otherwise noted, the author is writing in his/her personal capacity. They are not intended and should not be thought to represent official ideas, attitudes, or policies of any agency or institution.


Tags assigned to this article:
human resource management

Karan Jain

The author is Executive Director, HR-ONE (HRONE.CLOUD)

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