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7 Apps To Help You Organize Your Work Better
A sense of structure and order in an organized work environment promotes team spirit and you'll see that things will run more efficiently
Photo Credit : Shutterstock
The common refrain heard from professionals across various workplaces is that they don't have the time to organize their office work to utmost satisfaction. Now, only if you knew the actual amount of time all that disorganization costs you, you would definitely reconsider your refrain and get to work immediately. Work like rearranging files and planning your day but not completing tasks on time will count in this regard and neither will clearing your desk off clutter! Organizing work doesn't have to take days; it can be done in small doses, but continuously - like an ongoing project.
A sense of structure and order in an organized work environment promotes team spirit and you'll see that things will run more efficiently. A clean, structured and systematic workplace as well as schedule can bring about a huge positive change in a professional's life. With our increased dependency on technology, there is some good news for us. To make work and life more organized and easy, there are some digital apps on the web that all professionals must make regular use of.
Dropbox is a cloud based storage drive that can play home to all your files and folders, photos, documents, and videos. Anything you add to Dropbox will automatically show up on all your computers, phones, and the Dropbox website, connected to your email and giving you ease of access. Dropbox also makes it extremely easy to share files and folders with other users registered on Dropbox. Being cloud-based, everything synchronizes instantly as long as you are connected to the internet. Dropbox provides users with two options - a free account with a set storage size, and paid subscription for accounts with more capacity.
It uses a personal analytics software to help you in your time management efforts. Available on multiple platforms, you can use it as a mobile app, a lightweight desktop app, or as a browser extension. It tracks how you spend your time and provides tools to help you become more productive. As the day goes on, the app rates your productivity based on how much time you are spending on productive tasks versus unproductive ones, and puts that data into simple, well-designed charts. It runs securely in the background on the computer and mobile devices.
Evernote is a cross-platform app that syncs between all your devices, works everywhere and helps you stay productive. It is basically a digital notepad where you can write notes, create checklists, organize web articles, documents and photos, and even discuss work with others, right within the app. A "note", in this case, can be a formatted text, a full webpage, a photograph, or a voice memo. It can even have file attachments. It is available free of cost, but can be upgraded to a premium version with additional features for a small fee. It is one of the best digital tools available to professionals that makes the use of a physical diary quite redundant.
Skype is an application available on both phones as well as computers that provides features like video chat and voice calls. It also has an option of sending & receiving text and video messages, images, as well as holding conference calls. With a good internet connection, a microphone, and a webcam, it provides professionals with a cost effective means to make video calls, especially overseas calls. While most services on the app are free of cost, with a premium subscription, users can even make calls to landlines and mobile phone numbers.
WhatsApp Messenger is a mobile messaging app that works across platforms like Android, iPhones, Windows phones, and BlackBerry. It allows users to exchange messages free of charge - all one needs is an internet data plan when you use it on your phone or a working internet connection, when accessing it from a computer. The best feature of the app is that it allows users to exchange instant messages, thereby saving a lot of time in comparison to traditional modes of workplace communication. Additional features on the app include creating groups, seamless exchange of images and videos, and recorded audio messages. The basic requirements for using this app are a basic smartphone or a computer, the phone number of the people you want to chat with, and an internet data plan.
EasilyDo is an excellent app for professionals with extremely busy schedules. It acts as a digital personal assistant that helps people manage their calendar, contacts, to-do lists, tracking expenses, etc. It streamlines your tasks by connecting to apps & services that you use most often. You can link all your email accounts, social and professional networking sites and a lot more. It has an interface that is organized into little cards, each devoted to a different item: weather alert, traffic for your commute, package delivery notification, filing receipts.
7. Google Calendar
Google Calendar is a time management web & mobile application. It can be shared, either read-only or with full edit control, and with specified people or with everyone on your Google contact list. It can be a used as an online dairy, and makes organizing work easy. You can share reminders about meetings or appointment with your clients and a lot more with this app.
All of these apps can not only be used at the work place but also in your day-to-day life, making things simpler, saving time, and helping you become more productive, in general!
Disclaimer: The views expressed in the article above are those of the authors' and do not necessarily represent or reflect the views of this publishing house. Unless otherwise noted, the author is writing in his/her personal capacity. They are not intended and should not be thought to represent official ideas, attitudes, or policies of any agency or institution.