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BW Businessworld

10 Strategies To Outsource Your Projects Effectively

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In a modern and competitive business environment, everyone is trying to push their limits to achieve their goals. As a business owner, one is always looking for new and creative ways to increase productivity and optimise the level of investment. One of the most cost-effective ways to achieve high productivity in your IT projects, is outsourcing. Outsourcing helps the existing staff to focus on core competencies and increase their efficiency. It also helps the organisation to gain a competitive edge through cost savings. It could be a new mobile app that you are planning or an e-commerce store, one can manage the entire development and maintenance, without hiring directly and creating infrastructure. The right approach in hiring and managing will definitely deliver excellent results.  
Invest Time In Hunting
Outsourcing saves a lot of time and money, but at the start, one should put sufficient time to look for the right talent. Each service provider has it’s own quality. One should carefully examine whether a particular team can satisfy business requirements.
Evaluate Like A Full-Time Employee
Selecting a remote team can be very subjective. Before hiring, one should evaluate the skill sets carefully and see if they meet the required standards. It is also important to evaluate the communication skills and the responsiveness of the person.
Hire Experienced Ones
Hiring a service provider based solely on it’s cost, is the kind of decision one should be careful about. When outsourcing, one should always look for people who have sufficient experience in the required field. This is especially necessary for complex projects. A professional IT outsourcing company would be helpful in quick hiring of specialist teams. 
Define The Project
If, as a business owner, one decides to outsource the project, he should clearly define his project goal and requirements to the service provider, up front. One should make sure that the remote teams have accurate and complete information of the project before they start working on it.
Ask For a Quick Mock-Up
Before the actual hiring, one should carefully review samples, previous work and can also ask for a quick mock-up of the project, to understand the approach. This would help in evaluating the effectiveness of the team in executing the same. 
Get A Written Proof
It is been observed that, at the time of project development, service providers add additional costs to the project which inflate the final cost heavily. One should make sure that the team provides the agreed deadline, costs, and all the necessary deliverables, in written, before they start working on it.
Schedule Checkpoints
To ensure a steady progress of the project, one should mark 3 - 4 checkpoints in the development process, to be able to review the status and the quality of the project. This can also help in getting the project completed, on time.
Be Available
It may be possible that the hired remote team is from a different time zone. In such cases, one should always make sure that there is someone available to communicate with them so they can get the required information on time. Besides that, one can also get the hired teams to work in flexible shifts, more suitable to the home country time.
Know The Top End
While outsourcing, it is always beneficial to be in touch with someone responsible in the team. This would help in sending escalations to the right person at the right time. 
Post Completion Support
Specifying a support clause from the service provider after the completion of the project adds to the cost savings. 
This is the age of outsourcing. It is an extremely useful way to have positive outcomes for your projects. It has helped many organisations to improve project productivity and progress. 
For the best results, the process of hiring such teams must surely be planned for in advance.   
The author, Ved Raj, is a business enthusiast. He writes about startups, remote teams and outsourcing. He is working as a Marketing Manager with ValueCoders, a cloud invoicing solution

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